Administrative Assistant

Vista Tree Management is looking for an Administrative Assistant to play a key role in our company. We’re looking for someone to provide impeccable customer service to our clients and potential clients, as well as assist us in various office tasks. The position will be 35 hours a week in the office, with the ability to work from home negotiable based on performance and company requirements.

Primary Duties and Responsibilities:

• Act as primary point of contact for potential and existing clients via email and telephone and logging of inquiries into CRM system
• Performs customer service and administrative tasks, provides in-office support to management and crew leads
• Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing
• Update social media platforms, website, respond to inquiries through social media
• Arranging scheduling and appointments for General Managers as required
• Issuing invoices and closing jobs through CRM platform
• Inventory management / ordering supplies from suppliers, requesting quotes for service
• Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions such as paying routine bills and filing receipts
• Other related duties as required

Qualifications:

• 1+ years working experience in a similar administrative capacity
• Any knowledge of city planning, the environment, arboriculture, landscaping or similar trades considered an asset
• Experience performing basic accounting functions an asset
• Practical working knowledge of Microsoft Office applications required
• Self-starter, flexible, and enjoys working independently
• Ability to multi-task and change priorities constantly as needed in a fast-paced environment
• Excellent verbal and written communication skills and professional telephone etiquette
• Superior customer service skills, professional demeanor
• Highly detail oriented, organized and accurate
• Able to interact with team members, management and the general public respectfully and politely

Compensation:

• $23.30/hour base, overtime after 44 hours. Paid bi-weekly
• 2 weeks’ paid sick leave annually
• 3 weeks’ vacation annually
• Health Benefits after 3 months, 100% employer paid:
  • Extended Health Benefits
  • Drug Coverage
  • Dental and Eye Care
  • Health Care Spending Account
  • STD, LTD, ADD
• Parental leave top up after 1 year
• Mandatory annual inflation-based salary increases
• Merit based raises, credential raises

About Us:

Vista Tree Management Inc. is located in Scarborough, Ontario. We operate throughout the Greater Toronto Area and focus on managing and retaining trees in urban environments for the benefit of all. We provide consulting, tree and shrub maintenance, plant health care, and associated services. Utilizing the latest equipment and arboricultural techniques, we pride ourselves on our safety, professionalism and holistic approach to tree care. As a company, we’re dedicated to ongoing professional development, outstanding customer service and maintaining a safe and friendly working environment. We are ISA Certified Arborists, with additional certifications in Pesticide and Plant Health Care, Tree Risk Assessment, Tree Safety and Tree Appraisal.

other occupational opportunities.